Projectworks Blog

Accounting isn't project management. Project management isn't accounting. Yet consulting firms insist on forcing these fundamentally different disciplines together through manual processes, spreadsheets, and prayers to the Excel gods. It's time for consulting to take a good look in the mirror…

When data drives your decisions, your impact is even greater. Our new custom reporting feature is designed for professional services experts looking for insights at their architecture, engineering, management consulting, or software services firm. Whether you’re a CEO, project manager, or accountant, you can build and edit the unique reports that matter most to you.

The problems your engineering, management, or architecture firm tackles are too important, and your experts' time far too valuable, to waste on ineffective integrations that create more work than they eliminate.

Your firm might be bringing in millions in revenue - but without a clear view of your operating margin, you could still be losing ground. Operating margin reveals how efficiently your entire business runs after covering the real costs of winning and delivering work - not just direct project expenses, but sales, marketing, and overhead. Ignore it, and you risk overvaluing revenue while undervaluing operational discipline. Firms that track and understand operating margin can protect profits even in volatile markets.

Most professional services leaders make a critical mistake: treating gross margin as a backward-looking accounting metric rather than the forward-looking decision engine it should be.

Boutique consulting firms waste valuable billable capacity on administrative tasks that add zero client value. Purchase orders are among the worst offenders.

Your firm’s profitability is about to take a hit. The new UK tax rules that came into force on 6 April 2025 directly affect labour costs, cash flow, and exit planning for consultancy and professional-services businesses. Employer National Insurance Contributions (NICs) are up, reliefs have shifted, and Capital Gains Tax (CGT) is climbing - making financial agility a competitive necessity. In this post, we break down the key developments and explore practical steps consultancies can take to navigate them.

Let's be honest: in today's hyper-competitive market, your firm can't afford to fly blind on account margins while your competitors use them to fuel rapid growth.

We’re thrilled to share that we’ve added $12M USD to our Series A, thanks to a significant funding extension led by new investor Ten Coves Capital, alongside continued support from Bridgewest Group and Punakaiki Fund. This brings Projectworks’ total funding to over $20M USD - a milestone made possible by the 15,000+ consultants who trust us every day.

We're more connected than ever! Integrate with Employment Hero to effortlessly track employee leave and resource your projects efficiently. Plus, flexibly adjust time entries prior to invoicing, and discover our new Refer a Friend Program - where you get paid for sharing the Projectworks love.

Sick of logging employee leave in multiple locations? Getting taken by surprise by leave that was requested but not recorded in your project management software? Dealing with the fallout of inaccurately resourced projects? We’ve solved these common project management problems with our latest native integration. Connecting Projectworks and Employment Hero allows you to effortlessly track employee leave logged in Employment Hero, without manually handling the data in Projectworks. (Not using Employment Hero? Projectworks also integrates with Xero and QuickBooks Online to track employee leave).

Our referral program is the easiest way to earn $1,000 without running a project.

Discover our latest release - kick admin to the curb by filling or reducing your timesheet to capacity with one click. Plus, revisit custom cost rates by project and time code to achieve more accurate project margins.

When U.S. tariffs shift, businesses feel it, and so do the consultants who support them. Learn how policy changes are reshaping priorities, pressure, and potential.

We’ve made managing your projects even easier with our recent releases - adding more custom fields, new audit records, improving report performance, and implementing a .NET Core upgrade.

All you need to know about building your consulting firm into a successful, saleable business.

Custom fields make Projectworks more flexible to meet the unique needs of your business. Plus, refine your margin reporting with a new revenue calculation.

How there is so much more to selling than finding a purchaser.

Insights and advice on managing the challenges that come with selling your business.

A first hand account of selling a $100m+ consultancy.

We’re launching a new monthly product update to keep you up-to-date with the latest in Projectworks. Plus - did you miss our purchase order feature? Here’s everything you need to know.

A quarter by quarter account of a consultancy surviving then thriving in lockdown.

At Projectworks, we believe in partnerships that foster mutual growth. Our mission is to create opportunities that not only empower you to scale your business but also help us achieve shared success. That’s why we’re thrilled to kick off 2025 with a revamped Partner Program that’s designed with you in mind.

Tips and learnings on surviving great challenges in your business.

This quarter, we focused on that perennial problem in professional services - the timesheet. Our new features make timesheets more efficient, helping you maximize billable hours and make sure time entries are submitted on time, every time. Plus, find out what’s coming in 2025…

Advice and insights into finding the perfect workspace for your growing team.

How your growing business will give you growing pains.

How to avoid the pitfalls of working for clients.

Mark’s debut as a CEO selling a multi-million dollar consultancy.

How a robust methodology is key to growing your business.

Explore the latest trends and insights shaping the future of engineering services in 2025, from economic challenges to tech-driven growth opportunities.

Effective project cost management is the key to staying on budget and ensuring profitability. From estimating costs to handling scope changes, here’s how to keep your projects financially on track.

Master the must-know terms—billable hours, utilization rates, and more—with this essential glossary!

Ready to boost your billable hours? Here’s how top consultants make every hour count.

Mark describes how he secured $10m clients over three clear phases.

Revenue forecasting plays a necessary role in ensuring consulting firms can predict profit and loss, manage financial risks, and plan for sustainable growth.

Mark shares how he kicked off a new business pitch with honesty, authenticity and a measure of wit.

Mark and Allen share how they used a simple concept to reinvent Nexient for even greater success.

Big things are happening at Projectworks. Exciting milestones, new leadership, and a fresh chapter ahead.

Over the last few weeks, we’ve begun rolling out an exciting new look for Projectworks, and we’re incredibly proud to share it with you.

Today, we explore the exciting opportunities and challenges AI brings to the accounting profession. We’ll also highlight the logical next steps accountants can take to thrive in this evolving landscape and build deeper, more meaningful connections with their clients.

Effective management of project expenses is crucial for staying on budget and ensuring financial success.

As the accounting industry evolves, many professionals are shifting from traditional tasks to offering strategic advice and insights.

Did you know 22.3% of global time entries are submitted after the week they’re due? Discover an easy way to avoid this problem at your firm.

We’re incredibly excited to announce that Projectworks has been included in the 2024 Inc 5000, coming in at number 557.

Learn how our GM-structured model helped us scale beyond $130M.

Key steps for conducting a social impact assessment to evaluate and manage your project's effects on communities.

Today, we explore the PMI's history, courses, and whether the ROI is worth it for your business.

Learn how to stop scope creep from derailing your project’s timeline.

Explore the top project management methodologies and find the best fit for your business.

Unlock deeper project insights with the earned value (EV) method.

Discover which North American consulting firm brings in the most revenue.

Engineering projects can be challenging to manage, especially when it comes to tracking time and resources.

Developer time tracking software is a critical for software teams providing their services to clients.

Mark shares how his team listened to corporate strategy by creating a mission statement that meant something.

To keep your projects profitable, it's important to measure burn, a key financial metric for professional services.

Learn from experts Kalyn Ponti (KP) and Charlie Hughes from Humankind about retaining and attracting awesome people for your company.

This guide covers practical tips to help you manage your resources and strengthen client relationships for better results.

This guide explores the common challenges of resource allocation and offers practical tips to help you plan better, avoid bottlenecks, and keep your projects on track.

Modern professional service businesses often need to manage a hybrid workforce. Whether your team members are working on-site, at home, or away at meetings, a reliable time-tracking app makes billing hours and attributing time to clients easy.

Unplanned leave can throw off project timelines and impact your business. This guide shows how to handle it effectively, so your team stays on track and clients stay happy.

Preventing revenue leakage is crucial for your firm’s success. This guide offers 8 tips to keep your billing efficient and your profits secure.

There is an art to getting the best out of your team. An organization that can nail its resource management has a crucial competitive advantage in the market.

This guide shows how integrating Projectworks with Xero can help you manage jobs, track time, and keep your financials in sync.

Build a better architectural firm with project management software for architects.

To successfully navigate choppy economic waters, companies must leverage their most vital resource - their people.

How to allocate resources at consultancy firms and examples of the best resource management software available.

Resource management tools equip engineering teams with the power to succeed.

Running a streamlined consultancy can be challenging due to fluctuating client work and projects.

PSA solutions enable professional services organizations to manage their consultants and project delivery.

Large projects can add another level of complexity to a project manager's workload and create the need for better resource-planning strategies.

Struggling with resource allocation? This guide shares 8 tactics to optimize resourcing and avoid overburdening your team.

In this article, we focus on resource management tools specifically designed to assist software consultants.

At services firms of any size, the efficiency of your team has a huge influence on your profitability.

Effective performance reviews are a critical component of any successful consulting team.

Discover simple tips for your consulting firm that can help you increase timesheet accuracy and efficiency.

Azure DevOps is a Microsoft platform designed specifically to help design, build, test, and deploy software.

Developed by a small team in New Zealand, WorkflowMax was revolutionary when it first emerged on the scene in 2007.

Workforce management is all about managing, regulating, and distributing your team across projects.

PSA software is quickly transforming consulting firms around the globe. Read this article for a summary of what it is, who it’s for, and how it works.

Projectworks' new Head of Marketing Jacob Lawrie has built his career in high-growth organizations. Now he brings his leadership advice to our latest blog post.

In a 2016 KPMG Global Transformation study, 96% of organizations reported they were currently undergoing business transformations.

Curious how your firm stacks up against the competition? This article is for you. Diving deep into what you should be measuring, and what the benchmarks are, you’ll leave this article with a fresh new approach to the way you run your business.

The essential metrics that set apart and drive the success of thriving professional services firms from those that struggle to keep up in a competitive market.

Interested in how to calculate your margin? We’ve got you covered.

Measure your team's productivity by learning to calculate your project's utilization rate.

The feast or famine cycle is one of the biggest challenges consultants face.

Trust is developed through hundreds of small actions. Learn 25 ways to help build it.

What kinds of businesses are professional services firms? Find out here.

Matt shares his next move as a new chapter unfolds for the Projectworks team.

We’re delighted to share that Mark Orttung is joining Projectworks as our new CEO.

How improving your soft skills can transform your accounting practice.

Explore strategies to help navigate the future of consulting, ensuring your firm is ready for what’s ahead.

Create a thriving team through empowerment, community building, and performance.

A definitive guide to the world's top management consulting clubs.

Discover which of the Big Four firms leads the pack in generating revenue.

We are proud to announce that Projectworks has received several new G2 awards!

Hear how two conflicting objectives would challenge Mark for the next seven years.

When an internal debate about a company name triggered a legal situation.