Projectworks Blog
Read the latest and greatest from Projectworks. We post regularly on a range of topics, from tips on how to best run and optimize your services business, to our hottest feature releases.

Projectworks Product Update: June 2025
Custom reporting just dropped! Maximize your impact in the rest of 2025 by building your own reports to uncover the insights you care about most. Plus, a chance to earn $60 in 4 minutes...

Beyond basic bookkeeping: How Xero PM integration transforms project economics
Accounting isn't project management. Project management isn't accounting. Yet consulting firms insist on forcing these fundamentally different disciplines together through manual processes, spreadsheets, and prayers to the Excel gods. It's time for consulting to take a good look in the mirrorβ¦

New in Projectworks: Turn data into decisions with custom reporting
When data drives your decisions, your impact is even greater. Our new custom reporting feature is designed for professional services experts looking for insights at their architecture, engineering, management consulting, or software services firm. Whether youβre a CEO, project manager, or accountant, you can build and edit the unique reports that matter most to you.

PSA software with Xero integration: What the best consulting firms know
The problems your engineering, management, or architecture firm tackles are too important, and your experts' time far too valuable, to waste on ineffective integrations that create more work than they eliminate.

Free operating margin calculator: The KPI your firm canβt afford to ignore
Your firm might be bringing in millions in revenue - but without a clear view of your operating margin, you could still be losing ground. Operating margin reveals how efficiently your entire business runs after covering the real costs of winning and delivering work - not just direct project expenses, but sales, marketing, and overhead. Ignore it, and you risk overvaluing revenue while undervaluing operational discipline. Firms that track and understand operating margin can protect profits even in volatile markets.

Free gross margin calculator: Instantly understand your project portfolio
Most professional services leaders make a critical mistake: treating gross margin as a backward-looking accounting metric rather than the forward-looking decision engine it should be.

Professional purchase order template: Stop burning money on admin busywork
Boutique consulting firms waste valuable billable capacity on administrative tasks that add zero client value. Purchase orders are among the worst offenders.
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UK tax changes 2025: What growing consultancy firms need to know
Your firmβs profitability is about to take a hit. The new UK tax rules that came into force on 6 April 2025 directly affect labour costs, cash flow, and exit planning for consultancy and professional-services businesses. Employer National Insurance Contributions (NICs) are up, reliefs have shifted, and Capital Gains Tax (CGT) is climbing - making financial agility a competitive necessity. In this post, we break down the key developments and explore practical steps consultancies can take to navigate them.

Free account margin calculator: See which clients are actually profitable
Let's be honest: in today's hyper-competitive market, your firm can't afford to fly blind on account margins while your competitors use them to fuel rapid growth.

$12M USD Series A extension: Powering our mission to get consulting back to the work that matters
Weβre thrilled to share that weβve added $12M USD to our Series A, thanks to a significant funding extension led by new investor Ten Coves Capital, alongside continued support from Bridgewest Group and Punakaiki Fund. This brings Projectworksβ total funding to over $20M USD - a milestone made possible by the 15,000+ consultants who trust us every day.

Projectworks Product Update: May 2025
We're more connected than ever! Integrate with Employment Hero to effortlessly track employee leave and resource your projects efficiently. Plus, flexibly adjust time entries prior to invoicing, and discover our new Refer a Friend Program - where you get paid for sharing the Projectworks love.

How Projectworks and Employment Hero help you effortlessly track employee leave
Sick of logging employee leave in multiple locations? Getting taken by surprise by leave that was requested but not recorded in your project management software? Dealing with the fallout of inaccurately resourced projects? Weβve solved these common project management problems with our latest native integration. Connecting Projectworks and Employment Hero allows you to effortlessly track employee leave logged in Employment Hero, without manually handling the data in Projectworks. (Not using Employment Hero? Projectworks also integrates with Xero and QuickBooks Online to track employee leave).

Get paid to spread the love with our new Refer a Friend Program
At Projectworks, we spend every waking minute figuring out how to make projects faster, smarter, better for 15,000+ consultants.

Projectworks Product Update: April 2025
Discover our latest release - kick admin to the curb by filling or reducing your timesheet to capacity with one click. Plus, revisit custom cost rates by project and time code to achieve more accurate project margins.
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How do changes to tariffs affect consulting firms?
When U.S. tariffs shift, businesses feel it, and so do the consultants who support them. Learn how policy changes are reshaping priorities, pressure, and potential.

Projectworks Product Update: New in Projectworks: January - March 2025
Weβve made managing your projects even easier with our recent releases - adding more custom fields, new audit records, improving report performance, and implementing a .NET Core upgrade.

Top 10 tips for growing your business
All you need to know about building your consulting firm into a successful, saleable business.

Projectworks Product Update: February 2025
Custom fields make Projectworks more flexible to meet the unique needs of your business. Plus, refine your margin reporting with a new revenue calculation.
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The final stage to selling your business - closing the deal
How there is so much more to selling than finding a purchaser.

How to successfully sell your business
Insights and advice on managing the challenges that come with selling your business.

Projectworks Product Update: January 2025
Weβre launching a new monthly product update to keep you up-to-date with the latest in Projectworks. Plus - did you miss our purchase order feature? Hereβs everything you need to know.

Growing your business when the chips are down
A quarter by quarter account of a consultancy surviving then thriving in lockdown.
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Introducing our 2025 Partner Program
At Projectworks, we believe in partnerships that foster mutual growth. Our mission is to create opportunities that not only empower you to scale your business but also help us achieve shared success. Thatβs why weβre thrilled to kick off 2025 with a revamped Partner Program thatβs designed with you in mind.
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How to help your business through a crisis
Tips and learnings on surviving great challenges in your business.

New in Projectworks: October - December 2024
This quarter, we focused on that perennial problem in professional services - the timesheet. Our new features make timesheets more efficient, helping you maximize billable hours and make sure time entries are submitted on time, every time. Plus, find out whatβs coming in 2025β¦

When buying commercial property is better than renting
Advice and insights into finding the perfect workspace for your growing team.
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How to manage the challenges of rapid growth
How your growing business will give you growing pains.

Five key insights into managing client issues
How to avoid the pitfalls of working for clients.
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How to prepare your business for acquisition
Markβs debut as a CEO selling a multi-million dollar consultancy.
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How to build a winning methodology in professional services
How a robust methodology is key to growing your business.
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Engineering services today: trends, challenges, and opportunities
Explore the latest trends and insights shaping the future of engineering services in 2025, from economic challenges to tech-driven growth opportunities.
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Managing project costs and staying on budget
Effective project cost management is the key to staying on budget and ensuring profitability. From estimating costs to handling scope changes, hereβs how to keep your projects financially on track.
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22 Consulting industry terms & metrics you need to know
Master the must-know termsβbillable hours, utilization rates, and moreβwith this essential glossary!
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Increase your billable hours: tips every consultant needs to know
Ready to boost your billable hours? Hereβs how top consultants make every hour count.
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Top 12 tips for building lasting client relationships
Mark describes how he secured $10m clients over three clear phases.
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Using revenue forecasting to grow your consulting firm
Revenue forecasting plays a necessary role in ensuring consulting firms can predict profit and loss, manage financial risks, and plan for sustainable growth.

How to deliver a winning pitch
Mark shares how he kicked off a new business pitch with honesty, authenticity and a measure of wit.
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How to grow your business using the βThree Arcβ model
Mark and Allen share how they used a simple concept to reinvent Nexient for even greater success.

Growing together: Announcing our USD$5 million capital raise
Big things are happening at Projectworks. Exciting milestones, new leadership, and a fresh chapter ahead.

By services, for services: Introducing Projectworksβ fresh new look
Over the last few weeks, weβve begun rolling out an exciting new look for Projectworks, and weβre incredibly proud to share it with you.
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AI and accounting: preparing for the future
Today, we explore the exciting opportunities and challenges AI brings to the accounting profession. Weβll also highlight the logical next steps accountants can take to thrive in this evolving landscape and build deeper, more meaningful connections with their clients.
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Managing your project budget
Effective management of project expenses is crucial for staying on budget and ensuring financial success.
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How to transition from accountant to advisor
As the accounting industry evolves, many professionals are shifting from traditional tasks to offering strategic advice and insights.

On time, every time: How to stop late timesheets with timesheet reminders
Did you know 22.3% of global time entries are submitted after the week theyβre due? Discover an easy way to avoid this problem at your firm.
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Projectworks is the 557th fastest growing private US company
Weβre incredibly excited to announce that Projectworks has been included in the 2024 Inc 5000, coming in at number 557.

A new GM-structured model gave us the scale we sought
Learn how our GM-structured model helped us scale beyond $130M.
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Steps for conducting a social impact assessment
Key steps for conducting a social impact assessment to evaluate and manage your project's effects on communities.

What is the Project Management Institute (PMI)?
Today, we explore the PMI's history, courses, and whether the ROI is worth it for your business.

What is scope creep, and why are project managers so scared of it?
Learn how to stop scope creep from derailing your projectβs timeline.
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The 5 most common project management methodologies: pros & cons
Explore the top project management methodologies and find the best fit for your business.
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What is the earned value (EV) method?
Unlock deeper project insights with the earned value (EV) method.
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Top consulting firms in the USA
Discover which North American consulting firm brings in the most revenue.
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Time tracking for engineering firms
Engineering projects can be challenging to manage, especially when it comes to tracking time and resources.
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Time tracking software for developers
Developer time tracking software is a critical for software teams providing their services to clients.
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How to create a mission statement your people will follow
Mark shares how his team listened to corporate strategy by creating a mission statement that meant something.

How to calculate burn rate
To keep your projects profitable, it's important to measure burn, a key financial metric for professional services.
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Hiring and retaining awesome people with Humankind
Learn from experts Kalyn Ponti (KP) and Charlie Hughes from Humankind about retaining and attracting awesome people for your company.
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Improve profitability with better client engagements
This guide covers practical tips to help you manage your resources and strengthen client relationships for better results.
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How to allocate resources to a project
This guide explores the common challenges of resource allocation and offers practical tips to help you plan better, avoid bottlenecks, and keep your projects on track.
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Time tracking best practices for consulting firms
Modern professional service businesses often need to manage a hybrid workforce. Whether your team members are working on-site, at home, or away at meetings, a reliable time-tracking app makes billing hours and attributing time to clients easy.
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Handling unscheduled leave in project management
Unplanned leave can throw off project timelines and impact your business. This guide shows how to handle it effectively, so your team stays on track and clients stay happy.
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8 tips to prevent revenue leakage for professional service firms
Preventing revenue leakage is crucial for your firmβs success. This guide offers 8 tips to keep your billing efficient and your profits secure.
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6 strategies for resource utilization and team productivity
There is an art to getting the best out of your team. An organization that can nail its resource management has a crucial competitive advantage in the market.
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Xero project management software integration
This guide shows how integrating Projectworks with Xero can help you manage jobs, track time, and keep your financials in sync.
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Top 10 architecture project management software options
Build a better architectural firm with project management software for architects.

12 ways to improve profitability with resource management
To successfully navigate choppy economic waters, companies must leverage their most vital resource - their people.

Top 10 resource management tools for consultancies
How to allocate resources at consultancy firms and examples of the best resource management software available.

Top 10 resource management tools for engineering teams
Resource management tools equip engineering teams with the power to succeed.

Top 6 capacity management challenges for consultancies
Running a streamlined consultancy can be challenging due to fluctuating client work and projects.

Top 10 professional service automation tools
PSA solutions enable professional services organizations to manage their consultants and project delivery.

Resource planning strategies for large projects
Large projects can add another level of complexity to a project manager's workload and create the need for better resource-planning strategies.
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8 ways to avoid resource overallocation
Struggling with resource allocation? This guide shares 8 tactics to optimize resourcing and avoid overburdening your team.

Top 10 resource management tools for software firms
In this article, we focus on resource management tools specifically designed to assist software consultants.

Capacity planning for large teams
At services firms of any size, the efficiency of your team has a huge influence on your profitability.

How to give effective performance feedback to your consulting team
Effective performance reviews are a critical component of any successful consulting team.

A complete guide to consultancy time tracking
Discover simple tips for your consulting firm that can help you increase timesheet accuracy and efficiency.

Azure DevOps time tracking with Projectworks
Azure DevOps is a Microsoft platform designed specifically to help design, build, test, and deploy software.

11 powerful alternatives to WorkflowMax
Developed by a small team in New Zealand, WorkflowMax was revolutionary when it first emerged on the scene in 2007.
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Top 10 workforce management software options for consultancies
Workforce management is all about managing, regulating, and distributing your team across projects.

Guide to PSA software
PSA software is quickly transforming consulting firms around the globe. Read this article for a summary of what it is, who itβs for, and how it works.

Leading through growth
Projectworks' new Head of Marketing Jacob Lawrie has built his career in high-growth organizations. Now he brings his leadership advice to our latest blog post.

Change management guide for new software
In a 2016 KPMG Global Transformation study, 96% of organizations reported they were currently undergoing business transformations.
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Professional services business models and benchmarks
Curious how your firm stacks up against the competition? This article is for you. Diving deep into what you should be measuring, and what the benchmarks are, youβll leave this article with a fresh new approach to the way you run your business.

5 metrics every successful professional services firm uses to remain profitable
The essential metrics that set apart and drive the success of thriving professional services firms from those that struggle to keep up in a competitive market.
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How to calculate your margin
Interested in how to calculate your margin? Weβve got you covered.

How to calculate your utilization rate
Measure your team's productivity by learning to calculate your project's utilization rate.

Mastering year-round profitability at your consultancy firm
The feast or famine cycle is one of the biggest challenges consultants face.

25 ways to build and retain trust with your clients
Trust is developed through hundreds of small actions. Learn 25 ways to help build it.

What are professional services? (examples + key statistics)
What kinds of businesses are professional services firms? Find out here.

Embracing change: making the shift from CEO to Chief Product Officer & President
Matt shares his next move as a new chapter unfolds for the Projectworks team.

Introducing Mark Orttung: Projectworks' new CEO
Weβre delighted to share that Mark Orttung is joining Projectworks as our new CEO.
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11 soft skills for accountants
How improving your soft skills can transform your accounting practice.
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Navigating the future of the consulting industry
Explore strategies to help navigate the future of consulting, ensuring your firm is ready for whatβs ahead.

Building a culture of excellence: empowering your team through leadership
Create a thriving team through empowerment, community building, and performance.
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The best management consulting clubs
A definitive guide to the world's top management consulting clubs.
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The big 4βs revenue: advisory is the new audit
Discover which of the Big Four firms leads the pack in generating revenue.

G2 awards spring 2024
We are proud to announce that Projectworks has received several new G2 awards!

Balancing revenue and talent β the hardest problem in services
Hear how two conflicting objectives would challenge Mark for the next seven years.

Rebranding the company - a fight with the Patent and Trademark Office
When an internal debate about a company name triggered a legal situation.