“A New Level of Data”: Structex Overhauls Their Firm Operations With Projectworks

Engineering With Purpose, Backed by Smarter Systems

Structex is a structural engineering consultancy known for delivering premium quality, fit-for-purpose solutions across the South Island and beyond. Founded in Christchurch in 2003, the firm has grown through a commitment to innovation, genuine partnerships, and hands on project involvement. Their team blends deep expertise with a nimble approach that unlocks value for every client.

This engineering philosophy influences everything from their design work to their internal operations. Structex invests heavily in its people through training, specialisation pathways, and an internship programme. With offices in Christchurch, Timaru, and Nelson, the business has continued to expand its regional reach while staying true to its core values.

To continue growing while maintaining operational excellence, Structex needed stronger visibility across projects, people, and financials. Spreadsheets had become limiting, and their existing solution, WorkflowMax, was sunsetting. This made it harder to plan future workloads, understand real time utilization, and keep project profitability on track.

For Practice Manager Kate Singleton, who leads People, Culture, and Finance, the solution was clear. The business needed to move on from WorkflowMax and adopt modern project and resource management capabilities backed by accurate data and easier workflows.

That need led Structex to Projectworks.

Choosing a Resource Planning Tool That Fits the Way Engineers Work

Structex evaluated a wide range of project planning tools and resource planning software before selecting Projectworks. The team needed a system that would simplify daily workflows while giving leadership confidence in the numbers behind every decision.

Kate explains why Projectworks stood out:

“We spent time reviewing a lot of different project management solutions and settled on Projectworks for its simplicity, price, integrations with our other software and the speed of implementation. We have not been disappointed.”

The platform’s setup process also aligned with Structex’s preference for collaborative, high-quality delivery:

“Customer service is excellent, responsive and tailored. The implementation team were phenomenal and had us up and running quickly with data migration and various forms of training.”

This fast onboarding meant Structex could realise value from their new resource management tool almost immediately.

Creating One Source of Truth for Project and Resource Management

Before Projectworks, Structex used multiple systems to plan work, assign resources, and track margins. Replacing these disconnected tools with a single project and resource management platform has reshaped how the firm operates.

Kate describes the shift:

“The team are enjoying using the system and we are benefiting from the new level of data we have to run the business.”

This unified approach allows Structex to manage time, staffing, projects, and finances in one connected workflow. It also supports consistent processes across regional offices and reduces time spent on admin.

How Projectworks Strengthened Structex’s Resource Management Planning

Accurate visibility into allocation and utilization

With multiple offices and a growing pipeline of complex projects, Structex needed reliable data about workloads across teams. Projectworks now provides real-time insight into availability, staffing, and capacity.

“We now have a great view of how our team are allocated and utilised.”

This supports smarter resource planning decisions and helps ensure work is balanced across regions.

Clear reporting on project margins and risk

Using one project planning tool for both delivery and financials gives Structex real-time confidence in project performance.

“We have accurate reporting on projects at risk and project margins.”

This helps project managers respond early, protects profitability, and gives leadership consistent financial oversight.

Less manual admin and stronger collaboration

By replacing spreadsheets and outdated systems liked WorkflowMax with modern resourcing software, Structex has reclaimed valuable time across the business.

“We have replaced multiple other systems and spreadsheets with Projectworks and are spending a lot less time on admin.”

This frees the team to focus on engineering work rather than data reconciliation.

A PSA platform that grows with the business

Projectworks continues to evolve, aligning well with Structex’s culture of continual improvement.

“Updates are being made regularly so it is getting better and better.”

This ongoing development supports long term scalability as Structex expands into new regions and project types.

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A Resource Management Tool That Supports Structex’s Purpose-Driven Growth

Structex works with a sense of purpose across every project. Whether designing strengthening solutions in Wellington, supporting redevelopment in Nelson, or engineering adventure infrastructure in the Cook Islands, the team brings creativity, partnership, and care to each engagement.

Projectworks supports that purpose by providing:

• resource management software that gives clear visibility across all locations
• a resource planning tool that helps balance workloads for a multi office team
• project and resource management insight that improves decision making
• connected forecasting and financial reporting
• resourcing software that scales with Structex’s continued growth

With offices in Christchurch, Timaru, and Nelson, and a strong pipeline of innovative engineering work, Structex now has the operational clarity to match its technical excellence.

Kate sums up the partnership:

“We recommend Projectworks highly.”

Projectworks gives Structex the project planning tool they need to deliver premium quality engineering solutions for clients across the South Island and beyond. To learn more about Structex’s work, visit https://www.structex.co.nz/.