XERO PROJECTS FEATURE COMPARISON
Xero Projects vs Projectworks PSA Software
Xero Projects is for any small business. Projectworks was created for professional services: we serve architecture, engineering, management consulting, software consultancies, and more.
Build on Xero Projects' beginner feature set with comprehensive time tracking, resourcing, expensing, invoicing, and future-focused forecasting in Projectworks.
Compare Xero Projects' project management features with Projectworks below.
Our Xero integration is rated 4.8/5. We’re the perfect next step to help you deliver projects on time and under budget.
Build on Xero Projects' starter features
Add easy-to-use timesheets, advanced expensing and invoicing, resourcing, and financial forecasting to your toolkit. Projectworks integrates with Xero, QuickBooks, Jira, Azure DevOps, and more.
A Xero Projects alternative that focuses on forecasting
Xero Projects has no forecasting features. At Projectworks, we know that future forecasts are crucial to your business' success. Our revenue, margin, and burn forecasting means you can mitigate risk and maximize project profitability.
Easy data migration by professional services experts
You can continue to manage your accounts in Xero, and control every aspect of your projects in Projectworks. Our hands-on team offers fast and accurate migration, so you can focus on projects, not admin.
Discover how Xero Projects and Projectworks compare
Time Tracking
Timesheets
Make comments required
Chrome start/stop timer extension
Log time directly from Jira or Azure DevOps
Resourcing
Plan resources
Heat map view of capacity
Skills matrix filter
Shadow resourcing (placeholders)
Leave management
Expenses
Submit expenses
Planned expenses
Multi-currency
Reimbursable expenses
Purchase orders
Mark expenses up and down
Export expenses to Xero or QuickBooks as bills to pay
Auto-sync with Xero and QuickBooks Online
Revenue Forecasting
Create a revenue forecast
Contributes to projected margin (profit)
Can see cashflow forecast across companies
Invoicing
Invoice T&M from timesheets
Invoice fixed fee (and % based)
Invoice using multiple billing methods
WIP reporting
Export invoices to Xero, QuickBooks, and MYOB
Auto-sync with Xero or QuickBooks Online
Reporting
Built-in reports
Project budgets
Employee utilization
Projected burn view
Projected margin
Custom fields
Project Gantt charts
Support
Instant free trial
Knowledge base
Life-long support
Global network of partners
Migration assistance
System
User permissions
Multi-tenancy
Multiple billable rate options
Switch to Projectworks now
Looking to upgrade your tech stack? Book a time below to talk to one of our team members about your options.
Why customers choose Projectworks
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Complete business management
Full suite of workforce management features to support your projects from inception to invoice.
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5-star onboarding
Get the most out of Projectworks with help from our skilled customer success team.
"We pride ourselves on understanding our client's needs, and being a truly trusted advisor, not just a regular accountant. The Projectworks team have been great to work with and our clients love seeing huge gains from using the platform."
“Fantastic PSA system, from onboarding to ongoing updates and support, the team at Projectworks have been fantastic. The integration with QuickBooks ensures no risk of error in manual data entry. Overall I wouldn't hesitate to recommend, we would be at a loss without it!”
Standard Architects
Standard Architects
“Projectworks is a powerful system. We previously used 2-3 different software platforms to achieve what we can now do using Projectworks alone”
“We're so happy that we're using this software and we'd pick it again and again. We find new bits of software that we didn't notice before and it makes our jobs even easier. Would recommend 100%”
"We've been able to build predictable models for our staffing needs and that has saved us, in the last couple of years, as much as $85,000"
“Can't fault the Projectworks team and software. Really responsive customer service team. Frequent roadmap releases. Highly recommend”
“It was a seamless process. Their team did all the hard work and we have received amazing ongoing support. We finished with WorkflowMax on a Friday afternoon and were live in Projectworks by Monday. Highly recommend”
"In the words of one of our Senior Project Directors - you just go in, add any changes and it creates the invoice! It's that easy"
“Simple to use, very intuitive, dashboard and system looks great. All our employees find it very simple to use and easy to find metrics at the click of a button. Everything is in real time so we know it is also accurate”
“Projectworks is very helpful for knowing that a month from now, these are the people who will have capacity to be staffed on other projects. Therefore, that’s the pool of resources I can access for this new project”
“I found Projectworks a really easy system to learn. We are also getting great support from Projectworks - it's definitely ticking all the boxes”
“We have tried a number of different tools including Mavenlink, WorkflowMax and Accelo. Projectworks is our favorite by far.”
“As we explored Projectworks, we had many 'wow, this is powerful' moments. The insights and benefits you get in the software are well worth it”
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“We love the resourcing functionality in Projectworks. It is so easy-to-use and engaging. The project management team keep this updated on a regular basis and it makes our lives so much easier. The invoicing is also great”
"The Projectworks team is easy to deal with, open to ideas, and incredibly responsive"
"We have now been able to double the size of our team using Projectworks."
“Projectworks is very helpful for knowing that a month from now, these are the people who will have capacity to be staffed on other projects. Therefore, that’s the pool of resources I can access for this new project.”
"Projectworks has been a dream. A super quick and smooth migration where the Projectworks team not only met but exceeded every deadline. The team is super responsive and constantly releasing beta features. Excited for what's next!"
"Projectworks is a powerful project management system, and we are glad we decided to migrate to this platform. We previously used 2-3 different software platforms to achieve what we can now do using Projectworks alone."
"What we got with Projectworks was really aligned with the way we wanted our business to work. It's truly a system built for services business. It is what we would have built if we were to have done it ourselves."
“Staff love it and are better able to manage their projects, quickly see when they are over budget etc. Timesheet entries are a breeze as are leave requests and approvals. Support is quick to respond and the Projectworks team have been great to work with.”
"We've been able to build predictable models for our staffing needs and that has saved us, in the last couple of years, as much as $85,000."
"The Projectworks team is easy to deal with, open to ideas, and incredibly responsive."
“We are a rapidly growing organization and were looking for something that would help us scale. As we explored Projectworks' capabilities, we had many "wow this is powerful" moments. We now use Projectworks for timesheets, invoicing (integrated with Xero), resource management and forecasting.”
“Viewing the current and projected margins have been wonderful to see and being able to see the forecasted income really helps the business strategically think of next steps to further grow. The tech support has been amazing and are always quick to respond”
“Viewing our current and projected margins have been wonderful. Being able to see the forecasted income really helps the business strategically think of next steps to further grow.”
“We're so happy that we're using this software and we'd pick it again and again. We find new bits of software that we didn't notice before and it makes our jobs even easier. Would recommend 100%.”
“We love the resourcing functionality in Projectworks. It is so easy to use and engaging. The project management team keep this updated on a regular basis and it makes our lives so much easier. The invoicing is also great.”
“Onboarding was well done, responsive support and customisation prior to go live. The interface is extremely intuitive and forecasting links well with invoicing which makes the whole workflow easy.”
“Projectworks is a powerful system. We previously used 2-3 different software platforms to achieve what we can now do using Projectworks alone”
“As we explored Projectworks, we had many 'wow, this is powerful' moments. The insights and benefits you get in the software are well worth it”
“Simple to use, very intuitive, dashboard and system looks great. All our employees find it very simple to use and easy to find metrics at the click of a button. Everything is in real time so we know it is also accurate.”
“It was a seamless process. Their team did all the hard work and we have received amazing ongoing support. We finished with WorkflowMax on a Friday afternoon and were live in Projectworks by Monday. Highly recommend.”
“We evaluated several other apps and selected Projectworks because of its flexibility. It's powerful and flexible”
“We approached Projectworks on a recommendation from 12d Synergy. The team have been great, giving us a high level of confidence migrating to a mature system from WorkflowMax”
“Can't fault the Projectworks team and software. Really responsive customer service team. Frequent roadmap releases. Highly recommend”
“We have tried a number of different tools including Mavenlink, WorkflowMax and Accelo. Projectworks is our favorite by far. It's the right balance of advanced features but simplified functionality”
“Fantastic PSA system, from onboarding to ongoing updates and support, the team at Projectworks have been fantastic. The integration with Quickbooks ensures no risk of error in manual data entry. Overall I wouldn't hesitate to recommend, we would be at a loss without it!”
Standard Architects
Standard Architects“Can't fault the Projectworks team and software. Really responsive customer service team. Frequent roadmap releases. Highly recommend”
“We have tried a number of different tools including Mavenlink, WorkflowMax and Accelo. Projectworks is our favorite by far. It's the right balance of advanced features but simplified functionality”
“My experience with Projectworks has been excellent. The integration with Xero is flawless and assists greatly with efficiency”
“We evaluated several other apps that integrated with Xero, and selected Projectworks because of its flexibility. It's powerful and flexible”
“The integration between Xero and Projectworks really bridged a gap we had. An impressive, simple and very powerful integration”
“Once the Projectworks team set us up, our ability to monitor and manage our resources, projects, and budgets has increased dramatically”
“Our staff have found it very helpful. It's given them a better understanding of how their productivity impacts the overall profitability of the firm”
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“We’ve been able to build predictable models for our staffing needs and that has saved us, in the last couple of years, as much as $85,000”
“We instantly felt efficiency in Projectworks and gained insights into our business with open APIs and integrations with 3rd parties”
“Projectworks is not only a great project management solution but we have managed to customize the tool to fit our business needs”
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“We’ve finally been able to move away from spreadsheets and that means more live and accurate data when making business decisions.”
"I've got angels singing. Projectworks looks so clean, such a cool product to use”
“Every task is simple & easy to complete, from timesheets all the way through to invoicing"
“Projectworks has been fantastic for projects, budgeting and invoicing”
"We used Projectworks to drive our weekly forecast meeting, it’s much easier than our previous spreadsheet and easy to make changes on”
“I found Projectworks a really easy system to learn. We are also getting great support from Projectworks - it's definitely ticking all the boxes”
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“We now run our pipeline out of Projectworks, we can see what is in the works and what’s coming up. Projectworks informs 95% of what we do”
“As a professional services team, Projectworks helps us seamlessly integrate with our accounting platform for invoicing, expenses and leave management”
“The reporting is intelligent, well-formed and easy-to-access. Projectworks is a must-have tool for our business”
"In the words of one of our Senior Project Directors - you just go in, add any changes and it creates the invoice! It's that easy"
“The resourcing function is better than other platforms because you can resource at a project level. It’s great to have an autonomous team who all know what they need to do”
“With Projectworks, we are able to streamline our expense reimbursement process so that expenses are loaded and draw down on project budgets; allowing us to accurately track project profitability”
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