PSA Software for Life Science Consulting Firms
Built for regulated, high-stakes consulting delivery
Projectworks gives life science consulting firms real-time visibility across every engagement, specialist, and regulatory milestone. Track scarce specialist time with audit-ready records. Plan resources across clinical, regulatory, and commercial teams. Bill by milestone and report on profitability with data you can hand to a client auditor.
.svg){kind=small}
Why Projectworks for Life Science Consulting Firms?
Projectworks connects time tracking, resource planning, invoicing, and financial reporting in one live system, structured around how life science consultancies deliver regulated engagements. Track specialist hours with full audit traceability. Plan resources across clinical, regulatory, quality, and commercial teams. Invoice by regulatory milestone.
Projectworks is used by life science consulting firms across the US, UK, Europe, and Australasia.
Life science consulting firms worldwide, including Scendea, Alliance Biotech Solutions, IMed Consultancy, LifeSci Partners, BioCina, BioValeo, Tactuum, Totara, TMX, Oxbow Partners, and Castalia.
Your Specialists Are Scarce, Expensive, and Regulated.
You can't afford to guess where they're deployed. Life science consulting firms run on specialist talent — regulatory affairs, pharmacovigilance, medical writing, quality assurance. Poor resourcing means overpaying for underutilized specialists or staffing the wrong person on a GxP engagement. Most firms don't see the mismatch until month-end, when client audit requests make it visible. The firms that grow profitably are the ones that see it in real time.
Real-time Engagement Intelligence for Life Science Consulting Firms
Projectworks connects time tracking, resource planning, invoicing, and reporting in one live system. Your life science consulting firm runs on real engagement data, with the audit trail that regulated delivery demands.
Audit-ready time tracking for regulated consulting.
Every hour is documented with full traceability — who tracked what, when, against which engagement and task. Track specialist consultant time by therapeutic area and engagement type, with expense capture for travel, conferences, and site visits. Records are audit-ready by default, not by month-end cleanup.
"Projectworks has saved us 12 hours a week, every other week. Both for time tracking and for invoicing — it's a tremendous time saver for us." - Alliance Biotech Solutions
Match scarce specialists to the right engagements.
Life science consultants are expensive and specialized. Projectworks shows utilization and availability across clinical, regulatory, quality, and commercial teams. Match specialists by therapeutic area, regulatory expertise, and certification. Forecast for milestone-driven staffing needs so you staff engagements proactively, not reactively.
"Projectworks is very helpful for knowing that a month from now, these are the people who will have capacity to be staffed on other projects. Therefore, that's the pool of resources I can access for this new project." - Matthew Cook, Managing Partner, LifeSci Consulting
Bill by milestone with audit-ready records.
Structure billing around the regulatory milestones that define your engagements. Detailed cost breakdowns by consultant, task, and expense category are built into every invoice. Direct sync with Xero, QuickBooks, or Sage Intacct. Full traceability for client audit requests at any time.
"Projectworks allowed me to drill down into finances at the project level, person level, and company level. I could see what was working, and what needed to change much faster than before." - Charles Camp, Managing Director (UK & EU) & CFO, Scendea
Report on profitability by engagement, area, and client.
See engagement profitability, specialist utilization, and milestone progress in real time. Revenue forecasting connects to your pipeline and resource plan for milestone-dependent billing. Custom reports serve practice leads, finance, and compliance teams with the views they each need. Backed by data that stands up to audit.
"Having the information the way we have it on Projectworks, makes it easier for us to see when resource is going to be available and be able to make some real deliverable promises about timelines and deadlines." - Brian Anderson, Operations Manager, IMed Consultancy
Proven results from life science consulting firms.
Learn how Projectworks helped these Life Science Consultancies
“My advice to other consultancies: make the jump now. If you wait, it’ll only become more complex and time-consuming."
“I was tracking finances manually for ~60 projects in Excel and then invoicing with Word documents.”
Integrations That Connect Your Life Science Consulting Firm's Full Workflow
Projectworks integrates with the accounting, HR, and project management systems life science consulting firms depend on. From engagement setup to tracked specialist hours to milestone invoice to reconciled payment, one connected workflow replaces manual handoffs and reduces compliance risk.
How Projectworks Helps Life Science Consulting Firms Take Control of Engagement Delivery
Most life science consulting firms are stuck between enterprise ERPs designed for pharma companies (not consultancies) and generic tools that don't understand regulatory milestones, specialist utilization, or audit requirements.
- Specialist utilization tracked in spreadsheets updated weekly at best
- Engagement profitability invisible until month-end close
- Milestone billing reconciled manually between time data and accounting
- Client audit requests require days of data assembly from multiple systems
- New therapeutic areas and engagement types add untracked complexity
- Regulatory and clinical specialists losing hours to admin instead of client work
- Specialist utilization visible in real time by therapeutic area and team
- Engagement profitability tracked live by client, milestone, and practice area
- Milestone invoicing pulls directly from tracked time and syncs to accounting
- Audit-ready records available on demand with full cost traceability
- Growth across therapeutic areas and engagement types stays controlled
- Specialists focus on regulated delivery while Projectworks handles the admin
Does this sound like something you need? Schedule a demo today.
Resources for Life Science Consulting Firm Leaders
