Projectworks Product Update: April 2025

🔍 Coming from the May 2025 newsletter and looking for the May releases? Find them here.

Fill or reduce timesheet to capacity

We all have to deal with timesheets in professional services. Our philosophy at Projectworks is that timesheets should be as simple as possible, so you spend more time on the work you actually care about.

24.1% of professional services experts feel their timesheets aren't entered in a timely and accurate manner.

With our latest feature, we’ve made filling your timesheet in as simple as one click.

If most of your time is spent working on the same timecode, you can select “Fill to capacity” or “Reduce to capacity” in Projectworks to complete your timesheet. This saves you time and kicks a little more busywork to the curb!

Learn more about automatically filling timesheets.

💡Projectworks tip: Custom cost rates by project or time code

All people are able to have costs associated with them within their profile in Projectworks. These costs are set up with start and end dates, and will apply to all time entries and resourcing for that person during the given period.

If you would like to be more precise with your people costs, you can also set costs for an individual by project or a time code on a project, meaning an individual can be operating with different cost rates simultaneously.

To do this, you'll need to create a cost rate card. Navigate to the Settings 'cog' icon in Projectworks > Finance > Cost Rate Cards > select the blue '+' button. Cost rate cards are made available to people who are set up as "Hourly" in their employment details.

Use case: custom rate card

For example, an employee may typically work as a draftsperson with a standard cost rate of $40/hour. However, on a particular project, their cost rate may increase to $60/hour as they are performing the duties of a senior draftsperson and are paid this amount by the business.

Accounting for this with different cost rates by project or time code enables you, as the project manager, to retain a more accurate project margin based on correct cost rate.

Additionally, if you use Xero and export timesheets to Xero from Projectworks, you can use this feature to pay your staff these correct amounts.

Key things to know

• Cost rate cards can only be applied to "Hourly" workers.
• You can make a single cost rate card available to multiple people.
• Cost rate cards are not complicated to set up, but making changes to them should be done with caution as they could impact the reported costs for people on projects.
  • Be aware that changing the rate will not change the cost rate for a person that has already been added to a project or timecode. To refresh the rates for a person for work that is already in flight you will need to reselect the cost rate card and the new rate will be applied. The new rate will be used when adding a person to something for the first time.
• We recommend you create a new Cost Rate Card if the rate changes, making the original one inactive if it will no longer be used.

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Want to stay up-to-date with Projectworks product updates as they drop? Make sure to check our Release Notes regularly - we update these every 2 weeks. To get monthly updates straight to your inbox, sign up to our product mailing list.