Projectworks Product Update: February 2025
In the first quarter of 2025, our focus is making Projectworks even more flexible to serve your unique business needs. With constant instability in the global political, economic, and environmental climates, it’s more important than ever to be able to manage your projects the way you want, to steer away from risk and optimize your margins.
We increased flexibility last year by adding custom fields to invoices and expenses, and adding the ability to filter, group, and show custom fields for project, project budget, and timecode on additional screens.
In February, we’ve built on this by adding custom fields to contacts, and adding a new revenue calculation option to people margin reporting.
Customize your contacts
You can now add custom fields to contacts. Add a new custom field via Settings > Custom Fields. These custom fields can be shown as columns, filters, and groups to make it easier to view your contacts as required - saving you time when you’re looking for important information in the system!
Once you create a new custom field for a contact, you can choose whether the field displays on the Contacts and/or Company > Contacts list screens.
Additionally, MergeFields can be created for your contact custom fields, so that they can be added to your invoice, invoice breakdown, and quote templates.
Learn more about contact custom fields.
Updated revenue calculation in people margin reporting
Based on your feedback, we’ve also added a new revenue calculation for people margin reporting, so that you can choose to include or exclude non-billable hours x rate.
Previously, there was no option to exclude the burn rate of non-billable time worked on billable projects, which inflates a person’s margin. Take a deep dive into revenue calculations in Projectworks.
Keeping your data secure and accessible
To ensure Projectworks remains modern, performant, stable, and secure, we have implemented a .NET Core upgrade to the product.
Don't worry, this “under the hood” upgrade supports platform function and will not noticeably impact your user experience. However, if you do notice any issues, please contact us at [email protected].
💡Projectworks tip: Consolidate line items on your invoice
Sometimes, clients might want a single line item on the invoice - they don’t particularly care about the individual line items that contribute to the total. There is an easy way to do this in Projectworks - simply create a new invoice, select “More options”, and check the box that reads “Consolidate line items with the same description and rate on the invoice PDF“.
Once this is checked, simply update the description of each line item to match, then download your PDF.
Looking ahead
If you’re a current Projectworks user, you can’t miss this upcoming webinar on planned upgrades to project budgets and pricing, including:
- How to build a project budget flexibly at the budget line/timecode level
- How the new budgeting functionality lets you budget for projects involving a combination of fixed fee and T&M work
- How “shadow resources” will be renamed “placeholders”, which can be allocated timecodes.
Join myself and Vijay Raghuraman, Product Manager, for an exclusive preview on March 3 (US) | March 4 (ANZ).
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Stay in the loop
Want to stay up-to-date with Projectworks product updates as they drop? Make sure to check our Release Notes regularly - we update these every 2 weeks. To get monthly updates straight to your inbox, sign up to our product mailing list.
Read similar resources from Projectworks
In a recent Projectworks Podcast episode, Doug Taylor (who co-founded Provoke and scaled it to 150 staff) sat down with Mark Orttung (who took Nexient from $30m to $130m). Together, they co-wrote The $50 Million Consulting Firm, and in this episode they shared a collection of lessons they wish they'd had earlier when scaling their software consulting firms.
Novigi has an impressive story. Since launching in 2016, they’ve scaled to 550 staff across six offices and two countries, while becoming the fastest-growing professional services firm on the AFR Fast 100 - their story is worth studying.
”When new work comes in, we have the right people, ready to go. Winning work and protecting the team, we never have to choose just one.” How often can you confidently say the same? Facing resourcing questions about upcoming projects can sound simple, but if your schedules are built on assumptions and capacity is only estimated, face it, your resource planning is under-engineered!
