Scaling a Consulting Firm: The Cheat Sheet Every Consulting Leader Needs

Projectworks itself was born in a consulting firm; we've sat in your seat, hit the same walls, and figured out what it takes to break through them. This cheat sheet distills what really matters at each stage of growth: the inflection points, the pitfalls, and the moves that separate firms that stall out from those that scale into world-class businesses.

Three Phases. Three Different Playbooks.

The cheat sheet breaks growth down into three revenue bands. Each has its own challenges, opportunities and walls to breakthrough.

Phase 1: $0–5M

Founder-led and scrappy. Your reputation drives sales, but your bandwidth as founder becomes the bottleneck. The focus here: winning anchor clients, building something unique, and setting strong foundations.

Phase 2: $5–25M

Time to build leverage. The founder can’t do it all anymore - you’ll need a leadership team, sharper positioning, and a repeatable growth engine. This is where many firms stall unless they bring in the right people and systems.

Phase 3: $25–150M+

Scale depends on decentralization. General Managers run major slices of the business. Advisory boards and independent directors matter. The challenge is staying connected and predictable while expanding fast.

Each phase is mapped out with goals, common pitfalls, and practical tactics across go-to-market, delivery, operations, culture, and talent.

Why This Matters

The biggest risk in consulting isn’t bad delivery. It’s not seeing the next wall until you realize you've run into it three times over.

This cheat sheet shows you what’s coming: the revenue thresholds where most firms stall, and the leadership, systems, and strategy shifts you’ll need to break through. Instead of reacting when growth slows, you’ll be able to prepare in advance and push past with clarity.

Mid-market consultancies are in a unique position right now – our societies have oversized problems to solve that require uniquely specialized expertise. With the right structure and strategy, mid-sized firms can capitalize on the opportunities in front of us and build world-leading, highly valued businesses. But that only happens if you scale your firm to its fullest potential.

That’s what our cheat sheet helps you do. It’s a roadmap for building something lasting, competitive, and truly impactful.

Built From the Same DNA

This cheat sheet is just one expression of what Projectworks is all about: helping consultancies scale without drowning in admin or hitting invisible walls.

Just like the cheat sheet, our Project Intelligence Platform is the product of lived experience. We've built it because we’ve been there; chasing invoices, juggling spreadsheets, and wasting hours on tasks that software could do in seconds.

Our goal is simple: free up your headspace so you can focus on growth, leadership, and building a firm that matters.

Download the cheat sheet, pin it up, and use it as your north star, then let Projectworks take care of the boring parts.

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